Running a school is a very tasking and confusing activity. You’re responsible for the students, teachers, parents, staff and school property. Underneath all of that, there are different levels and situations that make taking care of all these elements complex.
Let’s take a look at staff, you are responsible for the competence, and morality of your staff. The reason why morality is so important will become clear in a bit.
It doesn’t end by hiring good people. The different aspects of their work life need to be managed. The quality of their work, their physical and mental welfare, and also how they relate to you, their fellow staff, students, and parents.
Now, imagine all the considerations that have to do with staff alone and add it to all the considerations that go into taking care of all the other key people and aspects of a school.
Only then can we begin to understand the headache faced by every school administrator in the world.
In trying to manage all of these complex parts of a school, it is almost certain that there will be leakages. You might disagree, but the fact is that a school CANNOT be managed manually without leakages!
The whole purpose behind introducing technology is to reduce dependency on human competence and morality.
One of the biggest tests of a staff morality is a school that’s designed in a way that students get to pay fees directly to staff and not the school. You are basically leaving the survival of your school at the mercy of that staff.
Corruption is a cancer that destroys every system that’s infected by it from the inside out. Schools are not excluded from this.
There is corruption at all levels in the running and administration of schools. But don’t take my word for it. I have proof….
In January 2020, Romina Ifeoma Asiyai of the Department of Educational Management and Foundations, Faculty of Education, Delta State University, Abraka, Nigeria, did research about the corruption in secondary schools and the results should be scary for school owners.
This research spanned 259 secondary schools in 18 local governments and had a sample of 1160 respondents that included principals, teachers, parents and students.
Apart from the direct damage that taking money out of the school can do to the survival of that school, it will not be able to hold up high standards of service to its students, or keep its decent staff happy.
And ultimately, this leads to a loss of students, and eventually, the school might cease to exist or at the very best, stagnate.
The solution to all the problems surrounding inefficiency, incompetence and corruption in the running of schools is a school management system.
A school management system, as complex as it can be, exists only for the purpose of guaranteeing that things are moving great in your school in all of its aspects.
It is the piece of technology that also makes sure that all concerned stakeholders are working well, with the singular purpose of the prosperity of your school.
The biggest benefit of having a school management system is the peace of mind that comes with knowing that you can keep track of every naira coming in and out of your school down to the last kobo.
This means that leakages of income that lead to schools going out of business become an impossibility for you.
A school management system makes losing money due to incompetence or corruption impossible.
This level of financial security is achieved because any payment made to the school is seamlessly added to the system and part of the school’s accounting AUTOMATICALLY.
Running a school is a very tasking and confusing activity. You’re responsible for the students, teachers, parents, staff and school property. Underneath all of that, there are different levels and situations that make taking care of all these elements complex.
Let’s take a look at staff, you are responsible for the competence, and morality of your staff. The reason why morality is so important will become clear in a bit.
It doesn’t end by hiring good people. The different aspects of their work life need to be managed. The quality of their work, their physical and mental welfare, and also how they relate to you, their fellow staff, students, and parents.
Now, imagine all the considerations that have to do with staff alone and add it to all the considerations that go into taking care of all the other key people and aspects of a school.
Only then can we begin to understand the headache faced by every school administrator in the world.
In trying to manage all of these complex parts of a school, it is almost certain that there will be leakages. You might disagree, but the fact is that a school CANNOT be managed manually without leakages!
The whole purpose behind introducing technology is to reduce dependency on human competence and morality.
One of the biggest tests of a staff morality is a school that’s designed in a way that students get to pay fees directly to staff and not the school. You are basically leaving the survival of your school at the mercy of that staff.
Corruption is a cancer that destroys every system that’s infected by it from the inside out. Schools are not excluded from this.
There is corruption at all levels in the running and administration of schools. But don’t take my word for it. I have proof….
In January 2020, Romina Ifeoma Asiyai of the Department of Educational Management and Foundations, Faculty of Education, Delta State University, Abraka, Nigeria, did research about the corruption in secondary schools and the results should be scary for school owners.
This research spanned 259 secondary schools in 18 local governments and had a sample of 1160 respondents that included principals, teachers, parents and students.
Apart from the direct damage that taking money out of the school can do to the survival of that school, it will not be able to hold up high standards of service to its students, or keep its decent staff happy.
And ultimately, this leads to a loss of students, and eventually, the school might cease to exist or at the very best, stagnate.
A feature that comes in handy when auditors come knocking.
There have been many situations where schools have shut down because auditors have found that their finances are not properly done. But with a decent system, all accounting can be done with audit reports generated at an instant.
Another financial aspect of having a school management system is that it makes payment to the school the easiest thing ever for parents, which ends all the stress that comes with chasing people around for fees.
Getting you more money, while saving man hours.
Does the prospect of having no financial leakages from your school excite you?
How about the possibility of making it more convenient for parents to pay fees directly to you without hassle?
What about the thought of having a software that keeps account of every last kobo coming in and out of your school??
Well, these are just the tip of the iceberg of what SAFSIMS can offer you!
SAFSIMS is a software that will effectively make the complex process of running a school very simple.
It will save you time, energy and money!
It is impossible to overemphasize the importance of having financial control of your school.
We are talking about an institution that has so many situations where money can be spent and received. School fees, lesson fees, uniforms, books, sports wear and so much more. Many potential transactions, with varying prices.
Even if you had a manual way to do this as well as a software, you will still be spending time and man hours doing something that SAFSIMS will do for you in the blink of an eye.
SAFSIMS has a very quick and simple interface that allows you to create custom payment items.
This level of flexibility means that you can add payments for things that are unique to your school.
Those payment items then turn to invoices which SAFSIMS forwards to parents.
IT DOESN’T STOP THERE!
SAFSIMS is integrated with PayStack which will allow parents to make payments from the comfort of their own homes!
The convenience of paying school fees and other bills will make parents far more comfortable working with your school and is a big attraction to other prospective parents.
Also, the benefit of having your payments automated by technology makes it impossible for any money to slip through the cracks. Closing off any potential leakages that are dangerous to your school!
Your admin dashboard will allow you to track and create reports on the school’s finances with the click of a button. Audits will become a straightforward affair and your knowledge of your school’s financial health will be made very clear!
As a school owner, you do not need anyone to tell you that while your priority is to give quality education to students, the customers you answer to are the parents.
You are just as likely to lose students due to a poor relationship with the parents as you are by not giving the best education.
Education is a competitive and ever evolving industry, what wasn’t in existence a few years ago is now a prerequisite for schools.
Parents talk to each other, and they talk about their children’s education and what they gain from their respective schools. The time to bring parents to the table was YESTERDAY, and this is how SAFSIMS looks to do that:
SAFSIMS accommodate the creation of parent profiles and those profiles will be linked to the profiles of their kids. This feature allows parents to have a first hand look at what exactly their child is doing and how well they are doing it.
Parents can look at what classes their kids are in, what subjects are in those classes, their time tables, their attendance record, behavior, and performances in tests and exams.
A parent wouldn’t have to come to the school physically or call anyone to know how their
Child is faring.
Parents can also have a look at the profiles of the teachers and get to know who exactly is taking their kids in these subjects.
SAFSIMS allows parents to pay fees partially and has a robust notification system to remind those parents to complete said payments.
One cannot underrate the importance of keeping your parents happy, informed and empowered. Word of mouth is the most effective marketing tool, parent engagement won’t only help you keep the parents you have loyal to you, it will also help you bring more in!
No school can take a casual approach to educating students, and thrive.
The central focus of every successful school has to be to make sure that students are getting the best education possible with the most convenience.
SAFSIMS is the perfect tool to help with that.
The creation of classes, subjects and grades which are then linked to the student, teachers, and parent profiles allows a high level of organisation where everybody concerned knows what the students are up to.
SAFSIMS also does a comprehensive assessment of students’ activities from attendance to their disciplinary records and computes their results in quicktime.
Having highly functioning staff is key to running a successful school. The quality of staff you have can make or break your school, so making sure that your staff are contributing to your success is PIVOTAL.
Teachers can use their profiles to assess students’ grades on tests, exams, and also rate them based on their skills and behaviour.
SAFSIMS takes away manual computation of students’ marks. Something that used to be a tedious and stressful process for teachers is now a click of a button away.
The less time a teacher spends compiling scores the more time he can focus on the quality of his primary objective.
This productivity extends itself to the accountant, who doesn’t have to go through the stress of calculating finances coming in and out of the school.
With SAFSIMS all he has to do is set up the payments and they are automatically reconciled and will be reported at the click of a button.
The less time staff spends doing mundane tasks, the more time they have to put their best into matters that can truly drive your school forward.
SAFSIMS is a product that is backed by an army of support staff willing and ready to help with the installation and onboarding of the software.
We will stop at nothing to make sure that you and your staff know all there is to know about using this software to fulfill your goals.
We also have different support streams that are ready to take whatever enquiries and complaints you may have at any time of the day.
We will work with you to solve whatever problems you may encounter.
Our software is the most flexible you will find in the market. While we offer a vast array of features, we recognise that school management is not a one size fits all solution.
So SAFSIMS can be customized to suit your specific needs.
While our software is cloud based and mostly dependent on internet connectivity, SAFSIMS has an autosave feature that makes sure you don’t lose data when connectivity is poor.
Whether you refresh the page or not, no data is lost in the process of input. Most school management systems have to use excel to upload data.
Our cloud based software offers you the ability to manage your school from any platform, on any device, from anywhere in the world.
We have a robust login process that protects the platform from attacks, with the added security of being able to back up your data and restore it at the click of a button.
The last thing that separates us from others is that SAFSIMS is always looking to innovate!
We are never satisfied with where we are as our mission is not only to sell software but to reinvent education.
Right now we are working on updates that will allow parents to pay for multiple children and also trying to look at how whatsapp and POS payments can be integrated into our software.
Our drive to ensure that your school performs more efficiently is insatiable.
SAFSIMS is the one stop solution for all your school issues, and our team cannot wait to get you started on the road to efficient school administration.
SAFSIMS won’t only help your school survive, we want to help you thrive!
Join our 534 Schools, 12,970 Teachers, 146,000 Students, and 43,000 Parents on this journey to reinvent education using technology.
Are you a school owner looking to take his school to the next level? Or a school staff, teacher, parent or student?
Even if you’re none of the above and simply have a few questions, we’re always open to talk.
Fill the form below and a member of our team will be sure to contact you!
(Move features to under free trial, and then put for schools etc under what to look out for)
With tools to make every part of your process more human and a support team always available to help you, we invite you to become one of the schools we are committed to, starting with a FREE account.
