Kay Academy had long dreamed of an efficient school management system. Managing records, fees, and student performance manually was not only time-consuming but also stressful for educators. When they discovered SAFSIMS, everything changed.
The Challenge
Before implementing SAFSIMS, Kay Academy relied on booklets for record-keeping, manual computations for grading, and traditional registers for attendance. This method was cumbersome and error-prone. As Michael Ishaku, a representative from Kay Academy, put it:
“Prior to using your product, we were using booklets for record keeping, for exams, assessments, even giving children the reports at the end of the term.”
The school also struggled with fee payment tracking and communication with parents. They needed a solution that could streamline operations, reduce stress, and improve efficiency.
The Decision to Choose SAFSIMS
Kay Academy learned about SAFSIMS through YouTube advertisements and word-of-mouth recommendations. One of the biggest deciding factors was SAFSIMS’ physical presence in Yola, providing local support.
“One of the challenges of using any system is having good support. When I discovered that SAFSIMS had an office in Yola, it became a better choice for us.”
Also, the school valued a solution that had been tested and trusted by other institutions, giving them confidence in the platform’s reliability.
The Implementation & Results
After adopting SAFSIMS, Kay Academy experienced a significant transformation:
- Automated Records: Previously, it took days to finalize students’ results manually. While the time frame remained similar, the stress level dropped drastically.
“The main factor for me or the real change is the reduction of stress that was involved in having to do everything manually.” - Improved Fee Management: Although the school had not fully adopted online payments, tracking and recording fee payments became more organized and transparent.
- Streamlined Attendance: Manual attendance tracking was replaced with a digital system, reducing errors and making data retrieval easier.
- Engaging Reports for Parents: Parents appreciated the professionally designed report cards, complete with student pictures and performance statistics.
“For parents, they like the design of the end-of-term reports and the statistics included.” - Reduced Costs: While exact figures were unavailable, the school noted that SAFSIMS significantly lowered costs related to printed booklets and manual processes.
SAFSIMS has provided Kay Academy with a more structured and efficient way to manage school operations. The school now experiences reduced stress, better organization, and enhanced parent engagement. While there’s room for improvement, Kay Academy is confident that SAFSIMS will continue evolving to meet their needs.
As Michael Ishaku summed it up: “When you take stress away from people, they tend to get more positive about what they are doing.”
