Prime Scholars School is a school with two campuses in Karu and Kubwa. It is dedicated to providing quality education while embracing modern solutions to streamline its operations. Like many schools, Prime Scholars School once relied on manual, paper-based processes for everything from accounting to exam results. This approach was not only time-consuming but also prone to errors and inefficiencies.
Then, SAFSIMS, a school management platform developed by FlexiSAF, entered into the picture. Over the past two to three years, SAFSIMS has transformed how Prime Scholars School manages its day-to-day operations, from tracking finances to communicating with parents.
In a conversation with Shorka Joel, an administrator at the school, he shared how SAFSIMS has become an indispensable tool for the School, helping them overcome challenges and achieve greater efficiency.
The Challenge
Before SAFSIMS, Prime Scholars School relied heavily on manual processes. Records were kept on paper, which made tracking student data, finances, and exam results a nightmare. For example:
- Accounting: The school struggled to match bank records with internal records, leading to discrepancies and inefficiencies.
- Exam Results: Parents often complained about not receiving results on time, and the school had to print and distribute results manually, which was costly and time-consuming.
- Communication: Keeping parents informed about their children’s progress was a constant challenge, especially when emails or contact details were incorrect.
The Solution
SAFSIMS stepped in as a game-changer. Here’s how it transformed Prime Scholars School:
- Accounting Made Easy
The accounting module became a lifesaver. It allowed the school to track fees, generate reports, and reconcile records with bank statements seamlessly. Joel highlighted that this module alone has been a huge win, giving the school a clear picture of finances and reducing errors. - Parent Portal for Results
The parent portal changed how parents access their children’s results. Instead of waiting for printed reports, parents can now log in, view, and download results anytime. While some parents still prefer email updates, the portal has significantly reduced complaints and printing costs. - Cost Savings
One of the biggest wins is cutting down on printing expenses. Previously, the school had to print results in bulk, often using costly colored paper. With SAFSIMS, printing is now limited to specific requests, saving the school time and money. - Improved Communication
The platform has made it easier for the school to communicate with parents. Even when parents misplace their login details, the school can quickly resend them, ensuring everyone stays in the loop.
The Experience
Joel admits that adopting SAFSIMS wasn’t without its challenges. When he first joined the school, the platform was already in use, but it took some training to get everyone up to speed. However, once the staff got the hang of it, the benefits became clear. The SAFSIMS team provided hands-on training, making it easy for Joel and his colleagues to navigate the platform. New staff members now find it much easier to learn the system.
Joel also praised the SAFSIMS Support Team for being proactive and responsive. “Whether it’s a technical glitch or a parent’s concern, the team is always ready to help.” he said.
Conclusion
SAFSIMS has been a transformative tool for Prime Scholars School, helping the school move from paper-based chaos to digital efficiency. Joel’s experience highlights the platform’s strengths in accounting, communication, and cost savings.
For Prime Scholars School, SAFSIMS isn’t just a platform. It’s a committed growth partner for schools everywhere.
